Terms and Conditions of Editing Service

TERMS AND CONDITIONS

Please read this information carefully before contacting me. If you contract with me for services, it is assumed you have read these Terms and Conditions and agree with them. This notice is effective as of September 31, 2021.

CLIENT SERVICES AGREEMENT

Once you submit your inquiry, we will discuss your needs, my fee, and a proposed turnaround time. Then I will offer you my standard Editor Services Agreement. The agreement will be fully customized insofar as the scope of your project. It will also contain standard language about intellectual property, confidentiality, warranties and indemnities, etc. that pertains to all of my projects. Please note that by contacting me via the form on this website, you agree to accept the standard language of the Editor Services Agreement as-is. There will be no changes accommodated or accepted. I need to receive the signature electronically via my client portal, as well as a deposit for half of our editing fee (some exceptions apply, see below). The second half of the fee, if applicable, is due upon receipt of the edit or consultation. 

EDITORIAL SERVICES

All services are editorial in nature. This means that I will provide feedback to the best of my knowledge, experience, and ability about what revisions will make your manuscript stronger, better, and more competitive in the market. Once you receive feedback, the revision is up to you. Revision, rewriting, ghostwriting, or co-writing services are not included in any package and should not be expected. At no point in the process will I step in and write or rewrite sentences or passages as you, except to demonstrate examples of how I may rephrase something. You will receive a manuscript with feedback, notes, and markup for proofreading (included in certain written editing services), but your revision efforts will still be required to make the most of the service.

SUBMISSION AND PROJECT RETURN INSTRUCTIONS

Once we agree to work together, all submissions must be formatted with standard 1″ margins, 1.15 point-spaced, with 12 point Times New Roman (or similar) font, and sent as Word .doc or .docx attachments. This does not include your initial submission to me–that can be copied and pasted into an email message. If you do not know about formatting standards, there are many websites that can help. If you are unable or unwilling to follow submission instructions, I am not responsible for any resulting delays to your project deadline.

Please assume that I will begin work as soon as you submit your materials. Resubmissions of revised material will not be accepted.

For all consulting and editorial work, feedback is done electronically. Notes are provided in a Word document, and line edits use Word’s Track Changes function, unless agreed to otherwise in the Editor Services Agreement. Please make sure you can transmit and receive files electronically and are capable of reading Track Changes comments in Microsoft Word or an equivalent program. I am happy to transmit the document as a PDF, which will show the margin notes if you are really having trouble. I’m afraid that I cannot help you with technical troubleshooting beyond this. Any issue that prevents you from transmitting manuscripts or receiving feedback is your responsibility to resolve.

If you would prefer to receive a printed version of your feedback, I can print and mail the document to you. You will be responsible for all applicable charges, including shipping. 

SCHEDULING

Please note that travel or other activities can impact my schedule. Appointments for consulting and editorial work are booked weeks or months in advance, and you may be scheduled months ahead of the actual work. Please let me know if you have any time constraints. Once we agree to work together, I will provide you with an accurate deadline. You are welcome to hire me months or years in advance, if you know about your writing goals ahead of time. All I need is an agreement and deposit in place, and then I will offer you priority placement on my calendar, whenever you want it.

GUARANTEE

Please note that I cannot guarantee that you will achieve publication or literary representation as a result of my services. As with any creative endeavor, there are some things that are simply out of my control. 

PAYMENT SCHEDULE

Payment may be received by direct bank deposit or PayPal, unless agreed to otherwise. Some fees may apply and will be itemized on the invoice.

In the case of a delayed payment, the start date of the project may be delayed. I will not be held responsible for deadlines not being met due to late payment.

  • Deposit: A deposit of 50% of the total value of the project will be due 14 days prior to the agreed start date.
  • Balance: Payment of the balance is due 14 days after the return of the completed manuscript.

In the case of a late payment, a one-off fee of $25 incl. In addition, interest calculated monthly will be charged at the rate of 2% per month or part thereof.

All third-party costs in relation to collecting overdue accounts will be added to the invoice.

I shall be entitled to retain possession of the work undertaken for you until I have been paid in full for my work.

All original content remains the copyright of the client. However, I retain copyright on edited material until the invoice is paid in full, at which time I relinquish the copyright to you.

CANCELLATION AND REFUNDS

Due to the time-intensive and deeply personal nature of my services, I cannot offer refunds after I begin work on your project. The only exception is if I have not yet started the consultation or editing process. Under those circumstances only, I will happily refund your deposit via your original payment method within one week of receiving your written request. Otherwise, no refunds are offered under any circumstances. If you elect not to pay the second half of the editing fee after the feedback has been submitted, I will pursue official channels to recover payment. This policy is non-negotiable. In the unlikely case that I terminate the agreement, you will pay me for work completed up to the date of termination. 

You and I both have the right to terminate a contract for services at any time if there is a serious breach of its terms.

If, once the booking has been cancelled, you decide to reschedule, you will be scheduled for my next availability. There would also be a new non-refundable booking fee to secure the space.

PRIVACY NOTICE

Your work is safe with me. Authors must mail out their work to agents, editors, newspapers and magazines in order to be published, and this is no different. Your personal information, like your e-mail address, name and other contact information you exchange with me over the course of our relationship is also safe. I will NEVER sell, trade, rent or otherwise abuse your personal information in any way. I reserve the right to send promotional emails or mailings to existing clients on rare occasions (once or twice a year). Please notify me via the “unsubscribe” link in any of my emails if you would like to remove your information from my marketing efforts. 

If you are worried about copyright infringement or theft of your ideas, perhaps working with an independent editor or consultant is not right for you at this time. I can only assure you that I will never share, expose, disclose or otherwise use–in any fashion, public or private–any of the materials that you send to me without your written permission. The most successful relationships are built on trust and I require yours if we are to work together successfully. Please check out the following blog post for more thoughts on this issue.

RIGHT TO REFUSE SERVICE

I reserve the right to politely decline the chance to work on a manuscript if I don’t feel it is a good fit for me. This is a decision that I will make before engaging in a consulting or editorial relationship with you.

​​LIMITATIONS AND LIABILITY

I do not guarantee a publishing contract, books sales or any other achievement as a result of services provided.

All due care will be taken by me to ensure accuracy, effectiveness and the factual accuracy of the work. However, the client accepts full responsibility for accuracy and originality as well as any residual errors that appear in the final version.

To the extent permitted by the laws of the United States of America (“USA”), I accept no liability on any grounds for consequential damages or losses arising from any cause, including omission or negligence.

I am in no way responsible for advising on legal issues such as (but not limited to) privacy, copyright, defamation, intellectual property, business in confidence or representations made by you in the material. I may, where possible, provide an opinion on questionable material as soon as it is discovered.

I shall not be held responsible for any loss to you due to delays not caused by me, loss of the subject matter in transit, or legal action against you as a result of publishing the document. 


INDEMNITY

I am not to be held responsible, or any incur costs from you or a third party, for any copyright infringement or other issues such as (but not limited to) privacy, defamation, intellectual property, business in confidence or representations made by the you in the material.


APPLICABLE LAW

All work is governed by the laws of Oklahoma, United States of America, and the USA shall have the sole and exclusive jurisdiction to hear and determine all disputes in connection with claims arising from work produced by me.

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